1. SHORT TITLE OF COMENCEMENT
(i) The “Ordinance” shall mean The First Ordinance of IEC University Baddi, Himachal Pradesh and will come into force with effect from the date of issuance of the notification of establishment of the University by the State Government.
(ii) The Rules f r a me d u n d er t he or di na nc e shall be applicable to all the regular programmes offered by the Schools, Institutes, Colleges, Centers and Institutions, run by the I E C University and any matter relating and incidental thereto.
(iii) Nothing in these Rules shall be deemed to debar the University to amend or revise the Rules subsequently; and the amendment or revision so made, if any, shall have application as defined under the sub-clause 1(ii).
(iv) Unless the context otherwise requires, any abbreviation or shortened form of a word, shall represent and mean exactly that word as defined in the Act and the Statutes, Regulations, Ordinances, Rules, Orders, Codes, Manuals, Circulars, Memos, Procedures, Policies, Schemes and such other documents of the University, as the case may be, as may be framed from time to time.
(i) “Clause“ Means duly numbered Clause of the Ordinances.
(ii) “He” includes She and “His/Him” includes Her.
(iii) “Academic Counselor/Mentor” means a faculty member assigned the task of providing the course- specific and programme-specific information to a group of students and to advise them on registration related matters.
(iv) “Class” means specific group of students meeting for specific instructional purposes; and it may mean the whole series of scheduled meetings or just one session; and a Class may be a lecture, a tutorial or a practical.
(v) “Continuing Student” means a student, who has registered for at least one term prior to the current term. (vi) “Course” means a prescribed s et of instructions in a subject offered as a unit of studies within an academic programme.
(vii) “Course Detail” means detailed syllabus of a course.
(viii) “Disciplinary Probation” refers to the status assigned to a student on committing some act of indiscipline, academic or otherwise and once assigned the student remains on disciplinary probation for the rest of the duration of his programme. 1
(a) Once any act of indiscipline has been proven against a student individually or in a group, he will automatically be on disciplinary probation. It is also irrespective of fact whether action was taken against the student or not.
(b) Indiscipline will include, inter-alia, indiscipline in academic or other matters of the University, hostel, transport, tours and acts outside the University premises which are likely to bring bad name to the University and/or are not legally correct even though the student was not under the direct control of the University at that moment.
(ix) “Freshman” means a student who is registering for the first time at the University in any programme.
(x) “ESE” means End-Semester Examination.
(xi) “Expulsion” by the University means the permanent removal from the University rolls with prohibition on future enrolment.
(xii) “Teacher” means the teacher who is assigned the responsibility of teaching Lecture and/ or Practical classes.
(xiii) “LTP” means hours of Lecture, Tutorial and Practical of a course per week in a regular term. (xiv) “MSE” means Mid- Semester Examination. (xv) “Practical” means classes that require students (generally in smaller groups compared to lecture) to perform certain functions in controlled situations that help them to test and understand what is being taught in the lecture or otherwise.
(xvi) “Prerequisites” means conditions that must be met before a student can register for a course. Prerequisites can include a specific skill level (e.g., a minimum of C grade in a specified course), or Pass in a specific course.
(xvii) “Program” means the area of study leading to the conferment or award of a degree, diploma, certificate or any other academic distinction or title of the University. (xix) “Program Detail” means scheme and curriculum of a Programme.
(xx) “Registration Number” means a unique number allotted to a student on his admission in a particular programme. Registration number of a student remains unchanged through out the duration of his programme at the University.
(xxi) “Right of access to all the premises or facilities of the University” means and include registration for courses/ examinations, appearing in examination(s), receiving tutorials, attending classes or otherwise receiving academic instruction under the aegis oftheUniversities or any of its School/ Department/ Institute/ Centre, making use of any University facilities, including the library (whether sitting t h e r e f o r a c a d e m i c p u r p o s e s o r b y borrowing books/ periodicals), computer/ internet facilities, the sports facilities, the halls and café, etc, enter and remain on University premises, attend any function in the University or participate in any student activity, be members of student organizations, occupy University accommodation, e.g., student hostels, use of transportation/ parking facility or such other facilities as provided by the University. 2
(xxii) “Rustication” by the University means the withdrawal of the right of access to all premises and facilities of the University for a specified period and/ or till the fulfillment of certain conditions.
(xxiii) “Scheme and Curriculum” means and includes description of nature, duration, pedagogy, syllabus, eligibility and such related details for a programme.
(xxiv) “Suspension” by the University means withdrawal of the right of access to all or some of the premises or facilities of the University where action is taken as an interim measure pending further investigation.
(xxv) “Tutorial” means a class that offers students (generally in smaller groups compared to lectures) the opportunity to talk about material being taught, ask questions, and discuss material with their classmates and a designated tutor.
(xxvi) “Tutor” means the teacher who is assigned the responsibility of tutoring the students in tutorial classes. Definitions specified in the Act and the Statutes shall also apply unless the context requires otherwise.
3. THE TEACHERS OF THE UNIVERSITY
(i) Teachers of the University shall be of two categories, namely (a) Appointed teachers of the University as defined in the Ordinance (b) Recognized teachers of the University.
(ii) “Appointed Teachers of the University “, shall be either – (a) An employee appointed by the University as a Professor, Associate Professor, Assistant Professor, Reader, Lecturer or otherwise as a teacher of the University in the manner prescribed in the Act, the Statues, the Ordinance or the Regulations, or (b) A Person appointed by the University as Honorary Professor, Honorary Associate Professor, Honorary Assistant Professor, Honorary Reader, Honorary Lecturer or otherwise as the teacher of the University.
(iii) ”Recognized Teachers of the University” shall be – (a) Members of the Faculty of a recognized Institution or a subject area expert, functioning as Visiting Faculty at the University and/ or its Colleges engaged with the approval of the Vice- Chancellor (b) The qualification of recognized teachers of the University shall be such as may be determined by the Academic Council. (c) The Vice-Chancellor may on a reference from the head of the department/ institution withdraw recognition from any recognized teacher
4. ADMISSION AND ENROLMENT OF STUDENTS
(i)Admission of students shall be done of the basis of merit providing equal opportunity to all without any discrimination on the basis of gender, religion, caste or creed.
(ii)However, the University shall make provision for reservations in admission of students of the weaker section of the society in accordance with the Act 3
(iii)The merit shall be determined by the marks obtained by the candidates in an entrance examination and/ or such criteria as may be specified by the Academic Council in accordance with the Act, the Statutes, the Ordinance such as personal interview, group discussion etc, which shall be duly announced .
(iv)The procedure for the offer of admissions, deposition of admission fee and other fees and enrollment shall be in accordance with the Regulations framed for the purpose.
5. COURSES OF STUDIES
(i) The University shall offer imaginatively designed innovative courses in areas of Science, Engineering & Technology, Pharmacy, Management, Hotel and Hospitality Management, Media Journalism and Mass communication, Law and other professional courses and also History, Culture, Commerce, Economics, Humanities, Philosophy, Art, Languages etc. and other discipline ,which have strong relevance to development and growth of the country, leading to Bachelors and Masters degrees, Diplomas etc .The University shall also run Certificate courses of short durations.
(ii) The University shall offer Doctoral degree programmes in its chosen areas which shall give a lively edge and substance to its degree and diploma programmes
(iii) The nomenclature of various degrees shall be in accordance with the nomenclature under applicable law.
(iv) The structure of the academic programmes and their duration shall be in accordance with norms prescribed under applicable law.
(v) The University may make provision in its Regulations to enable students to convert their courses of studies into integrated degree programmes approved by the Academic Council.
(vi) The University may make provision in its Regulation for lateral entry admissions in various programmes.
(vii) The University shall run regular full time/ part time/ distance learning/ correspondence/ on-line degree/ diploma and certificate courses in various disciplines.
(viii) (a) The Board of management shall specify the administrative structure of the Colleges of the University and frame Regulations for smooth running and effective management of their academic programmes, cooperation and coordination among them and their linkage with industry and other agencies.
(b) The Academic programmes of the Colleges shall be approved by the Academic Council which shall ensure high standards of these programmes
(c) The Board of management shall consider and approve Regulations to declare an institution, school, college or centre established, operated, maintained and/ or owned by the Society as a College.
(d) The Board of management shall frame regulations for periodic reviews of the working and the performance of the College. 4
6. MEDIUM OF INTRUCTION AND EXAMINATIONS
The medium of instructions and examination shall be English except in language courses where it is necessary to use the corresponding mediums. Provided that with the approval of the Academic Council, on the recommendation of the concerned Board of Studies, the medium of instruction for a course may be Hindi.
7. AWARD OF DEGREES, DIPLOMAS, CERTIFICATE AND OTHER DISTINCTIONS (i) Degrees, Diplomas, Certificates and other academic distinctions shall be awarded on the basis of examination, evaluation or any other method of testing as approved by the Academic Council to (a) Students who have successfully pursued a Programme of Study of the University;
(b) Persons who are not the members of the University (i.e. are not registered students, employees on roll, staff or teachers of the University) but appear and pass the examinations or qualify through other evaluation/ testing process of the University as may be specified from time to time;
(c) Persons who are not the members of the University but have successfully completed the requirements of the academic programmes and qualified under special circumstances as a one time measure on the recommendation of the Examination Committee.
(ii) The Degree, Diploma, Certificates and other Distinctions, as decided by the Academic Council, may be awarded in an annual Convocation every year or in any special function.
(iii) The text and the format of the degree and diploma documents, certificates and citations shall be approved by the Academic Council.
(iv) The Chancellor and in his absence, the Vice-Chancellor shall preside over the Convocation/ such special function.
8. UNIVERSITY FEE (I) A reasonable and rational fee structure shall be established consistent with the objectives of the University.
(ii) The course and the examination fees chargeable from students for various programmes of studies shall be proposed by a Fee Committee constituted by the Board of management. The Recommendations of the Fee Committee shall be considered and approved by the Board of management.
( iii) The University Fee Committee may review the escalation and the levels of fee as and when required basis and if necessary may recommend any change in the fee structure as it may consider appropriate for forwarding to HP Government Fee Committee.
9. FELLOWSHIPS, SCHOLARSHIPS, STIPENDS, MEDALS AND PRIZES (i) Award of Fellowships, Scholarships, Stipends, Medals and Prizes shall be instituted by the Academic Council and approved by the Board of management. 5
(ii) The eligibility criteria for the awards, their values, wherever required their tenure, the methodology and procedure for selection of awardees, etc. shall be approved by the Board of management on the recommendations of the Academic Council
(iii) A Standing Award Committee with a tenure of three years shall be constituted by the Academic Council for selection of awardees under different categories. (iv) The Academic Council shall frame Regulations for the awards
10. EXAMINATION (i) The course structures and examinations shall be based on semester system.
(ii) There shall be rigorous and continuous evaluation of the level of learning of students and their acquisition of knowledge of which the end semester examination shall be a component.
(iii) The other components (class tests, laboratory, assignment, quizzes etc.) of evaluation and their weightage, for such courses not provided in the Ordinance, shall be decided by the Board of Studies concerned and shall require approval of Academic Council.
(iv) The Guidelines for an efficient, transparent and fair evaluation of students, including the conduct of ESE shall be prepared by the Examination Committee and the conduct of the ESE shall be supervised/ managed by the Examination Committee.
(v) Programme wise Regulation for the examinations and other methods of evaluation shall be framed by the Academic Council for consideration and approval of Board of management.
11. RESIDENCE OF STUDENTS The University shall provide boarding and lodging facilities to the students in hostels to the extent possible, at a reasonable cost .The allotment of hostel room, welfare, discipline and other matters shall be governed by the Hostel Regulations.
12. PROVISION FOR WOMEN STUDENTS Hostel facilities for women students shall be provided to the extent possible with necessary safety and security arrangements. Regulation shall be made to maintain discipline and take care of welfare of the women students.
13. APPOINTMENT AND EMOLUTION OF OTHER EMPLOYEES The qualifications and experience, the procedure for selection and the terms and conditions of appointment including emoluments of the employees other than those for whom provisions has been made in the Statutes, shall be laid down in the Regulations which will be approved by the Board of management.
14. ESTABLISHMENT OF SPECIAL UNIVERSITY UNITS On the recommendation of the Academic Council, the Board of management may make provisions for establishment of Centers of Interdisciplinary studies and Special studies as well as specialized laboratories. The Board of management may constitute special Board(s) of studies and Committee(s) for providing guidance to these centers.
15. COOPERATION AND COLLABORATIONS
(i) The University may cooperate and collaborate with other Universities/ Institutions and persons of eminence on mutually agreed terms in the areas , including the following
(a) Joint Research programmes
(b) Sharing of Library, Laboratory and other learning resources
(c) Joint arrangement for :
(1) Conferences, Seminars, Workshops
(2) Training Programmes
(3) Refresher courses
(4) Book writing ,etc
(d) Expert lectures of faculty
(e) Conduct courses /classes
(f) Any other activities of mutual benefit
(ii) The University shall identify and actively seek cooperation and collaborations with Centers of Excellence in India and abroad in activities including the following : (a) Joint research projects funded by national and international agencies .
(b) Twinning/ Articulation of syllabi/ course contents of academic programmes for exchange of students at Bachelors and Master levels .
(c) Exchange of faculty for teaching, research, development and training .
(d) Sharing of course and instruction materials
(e) Jointly establishing centers
(f) Jointly developing e-courses for interactive and interactive–integrated learning.
(iii) The scope, terms and conditions of cooperation and collaboration shall be approved by the Board of management on the recommendation of the Academic Council.
16. OTHER BODIES OF THE UNIVERSITY For smooth and efficient functioning of the University, the Board of management shall constitute the Academic Advisory Committee, with Dean Academics as its Chairman, specifying their compositions, powers, functions and tenure. The Board of management may also constitute other Standing committees as it deems necessary.
17. REMUNERATION FOR EXAMINATION The Academic Council shall frame Regulations for remuneration to be paid to paper setters, moderators, examiners, evaluators, invigilators, tabulators and other persons engaged on examination duties.
18. TERMS AND CONDITIONS OF SERVICE OF TEACHERS AND OTHER ACADEMIC STAFF The terms and conditions of service of teachers and other academic staff, other than those for whom provisions has been made in the Statutes, shall be as provided in the Regulations which will be approved by the Board of management.
19. RESIDUAL PROVISION In case of any dispute/ difference of interpretation of provisions made in the Ordinances and Regulations, the decision of the Chancellor shall be final.
20. MAINTENANCE OF DISCIPLINE AMONG STUDENTS (i) All powers relating to maintenance and enforcement of discipline in the University and taking disciplinary action against the students and employees of the University shall vest in the ViceChancellor.
(ii) The Vice-Chancellor may delegate all or any such of his powers, as he deems proper, to such other persons, officers or authorities of the University as he may specify in this behalf.
(iii) The Principals/ Directors of colleges and institutions shall have the authority to exercise all such to maintain discipline over the students in their respective colleges and institutions.
(iv) Without prejudice to the generality of the power to maintain and enforce discipline under this ordinance, the following shall amount to acts of indiscipline or misconduct on the part of a student of the University and colleges / institutions :- (a) Physical assault or threat to use physical force, against any member of the teaching or non-teaching staff of the University or a college or institution or against any student of the University, a college or institution.
(b) remaining absent from the class, test or examination or any other curricular or cocurricular activity which he is expected to participate in without permission beyond the specified period;
(c) carrying of, use of or threat to use any weapon;
(d) misbehavior or cruelty towards any other student, teacher or any other employee of the University, a college or institution;
(e) use of drugs or other intoxicants except those prescribed by a qualified doctor;
(f) any violation of the provisions of the Civil Rights Protection Act, 1976;
(g) indulging in or encouraging violence or any conduct which involves moral turpitude;
(h) any form of gambling;
(i) violation of the status, dignity and honor of a student belonging to a scheduled caste or a scheduled tribe;
(j) discrimination against any student or a member of staff on grounds of caste, creed, language, place of origin, social and cultural background or any of them;
(k) practicing casteism and untouchability in any form or inciting any other person to do so;
(l) any act, whether verbal or otherwise, derogatory to women;
(m) any attempt at bribing or corruption of any manner or description;
(o) willful destruction of the property of the University or a college or institution;
(p) behaving in a rowdy, intemperate or disorderly manner in the premises of the University or the college or the institution, as the case may be, or encouraging or inciting any other person to do so; 8
(q) creating discord, ill-will or intolerance among the students on sectarian or communal grounds or inciting any other student to do so;
(r) causing disruption of any manner or description of the academic functioning of the University system; (s) indulging in or encouraging any form of disruptive activity connected with tests, examinations or any other activity of the University (t) Truancy and unpunctuality;
(u) Indulging in Ragging as defined in this ordinance. (v) additional list of malpractices which may be amended with the approval of the ViceChancellor
(v) The Vice-Chancellor, Directors/ Principals of a colleges or institutions as the case may be, may in the exercise of his powers aforesaid, order or direct that any student –
(a) be expelled from the University, college or institution, as the case may be, in which case he shall not be re-admitted to the University, college or institution from where he is expelled but it shall not preclude his admission to any other college or institution with the prior approval of the Vice-Chancellor; or
(b) be, for a stated period, rusticated in which case he shall not be admitted to the University or a college or institution, till the expiry of the period of rustication; or
(c) be not, for a stated period, admitted to a course or courses of study of the University; or
(d) be imposed with the fine of a specified amount of money; (e) be debarred from taking a University examination or examinations for one or more years.
(vi) the Vice-Chancellor, in exercise of his powers aforesaid or on the recommendations of the Directors/ Principals of the colleges or institutions, may also order or direct that the result of the student concerned of the examination or examinations at which he has appeared, be cancelled.
(vii) At the time of admission, every student shall be required to sign a declaration on oath that he shall submit to the disciplinary jurisdiction of the Vice-Chancellor and authorities of the University or of the Director or the Principal, as the case may be, of the college or institution, as the case may be.
(viii) Ragging in any form shall be strictly prohibited within the premises of the University, a college or an institution, as the case may be, or in any part of the University system as well as on public transport, or at any other place, public or private. (ix) Any individual or collective act or practice of ragging shall constitute an act of gross indiscipline and shall be dealt with under the provisions of this ordinance.
(x) Ragging, for the purposes of this ordinance, shall ordinarily mean any act, conduct or practice by which the dominant power or status of senior students is brought to bear upon the students who are in any way considered junior or inferior by the former and includes individual or collective acts or practices which-
(a) Involve physical assault or threat to use physical force; 9
(b) Violate the status, dignity and honor of students, in particular women students and those belonging to a scheduled caste or a scheduled tribe;
(c) Expose students to ridicule or contempt or commit an act which may lower their self esteem; and
(d) Entail verbal abuse, mental or physical torture, aggression, corporal punishment, harassment, trauma, indecent gesture and obscene behavior.
(xi) The Dean / Director / Principal of the school/ institution/ college, as the case may be, shall, without fail, take immediate action on the receipt of any information that ragging has taken place or is likely to take place.
(xii) Notwithstanding anything contained in clause
(xi), the Chief Warden or The Chief Proctor or The Registrar or the Convener of the Board of Discipline of a college or institution may also suo motu inquire into any incident of ragging or likelihood of such incident and make a report to the Vice-Chancellor clearly pinpointing, among other details, the identity of the student or the students who were involved in the incident and the nature of the incident. (xiii) The Chairman or the Convener of the Board of Discipline, as the case may be, may also submit an interim report to the Vice-Chancellor establishing the identity of the perpetrators of ragging and the nature of the incident.
(xiv) If the Chairman of the Board of Discipline is satisfied that for any reason, to be recorded in writing, it is not feasible to hold an inquiry, he may so advise the Vice-Chancellor accordingly.
(xv) Where the Vice-Chancellor is satisfied, on receipt of a recommendation to this effect or otherwise, that it is not expedient to hold an inquiry into an incident of ragging, he shall order accordingly for reasons to be recorded in writing.
(xvi) The Boards of Discipline at the level of the University and colleges and institutions shall be constituted by the Vice- Chancellor as follows :- (a) University:
(1) Dean, Student’s welfare – Chairman
(2) Chief Warden and Chief Proctor – Members
(3) One senior lady teacher of the University to be nominated by the Vice-Chancellor, – Member
(4) Directors/ Principals of the concerned institutions / colleges to which the act of Indiscipline or misconduct by a student or students pertains to. – Members
(b) Colleges or Institutions:
(1) The Director of the institution or the Principal of the college concerned, Chairman
(2) Two senior teachers of the institution or the college to be nominated by the Director/ Principal, – Member
(3) One senior lady teacher of the college or the institution to be nominated by Director/ Principal, – Member
(4) A senior teacher of the institution or the college of the programme to which the act of indiscipline or misconduct by a student or students pertains to member 10
21. INSTITUTION OF MEDALS, PRIZES AND AWARDS TO THE OUTSTANDING STUDENTS The University may institute various medals, prizes, awards and certificates to the outstanding students pursuing various programmes in the Schools, Colleges and institutions maintained by the University. The value of the awards/ prizes, eligibility conditions, methods & procedure of selection and mode of payment shall be as laid down in the regulations formulated from time to time separately for Schools, Institutions and Colleges maintained by the University.
22. MIGRATION OF STUDENTS (i) Inter-university migration shall not be allowed in normal circumstances. It can be allowed in special circumstances by the Vice-Chancellor, on the recommendations of a Sub-Committee, comprising of three members of Academic Council, constituted by the Vice-Chancellor.
(ii) Migration (inter-se) from the Schools/ institutions or colleges shall, however be considered as under :- (a) No migration shall be allowed during first year of studies except on extreme compassionate grounds, with the prior approval of Academic Council. (b) Migration from one School/ institution/ college to another School/ institution/ college in the same programme/ discipline in the second year/ third semester can be considered in respect of following cases:-
(1) Mutual migration of the student(s) in the same programme/ discipline may be allowed when „No Objection‟ is conveyed by both the Deans/ Directors/ Principals of concerned School/ institution/ college, as applicable and the clear vacancy is available. Such migration shall be allowed with the approval of the Vice- Chancellor of the University.
(2) In case applicants seeking such migration indicated in para (1) are more than the vacancies available, migration will be allowed with the approval of the Vice- Chancellor on the basis of merit of students in I year of the programme.
(3) In case of migration of the student, the candidate is required to pay the fee as prescribed by the University.
(iii) Under exceptional circumstances or in order to take care of unforeseen situations, the Academic Council may consider any relaxation in this Ordinance for reasons to be recorded in writing.
23. CHANGE OF BRANCH (a) The students shall normally pursue the respective B.Tech. programmes allocated to them at the time of admission. However, the Academic Advisory Committee may permit a limited number of academically meritorious students, as assessed by their performance in the Institute for at least two regular semesters, to change their branch as per the guidelines given below:- 11
(i) Change of branch in the beginning of the 3rd semester, shall be allowed on merit basis from amongst the students; who have completed all the common course credits required in the first two semesters of their studies, in their first attempt.
(ii) Who have obtained CGPA of not less than 7.5 (for General Category Students) and 6.5 (for SC/ST students) at the end of the second semester.
(iii) Students who have taken re-admission in 1st semester after seeking temporary withdrawal will not be considered for branch change in 3rd semester (2nd year).
(iv) The change of branch clause will not be applicable to B.Arch. students.
(b) Application for a change of branch must be made by all eligible students in the prescribed form. The Dean Academics will call for applications at the beginning of 3rd semester of each academic year and completed forms must be submitted by the last date specified in the notification.
(c) Students may enlist up to three choices of branch, in order of preference, to which they wish to change over. It will not be permissible to alter the choice after the application has been submitted.
(d) Change of the branch will be permitted strictly in the order of merit as determined by their CGPA at the end of first year subject to the limitation that the actual number of students in the third semester in the branch to which the transfer is to be made, should not exceed the sanctioned strength and the strength of the branch from which transfer is being sought does not fall below 75% of sanctioned strength.
(e) Change of branch will be allowed against the vacant seats in particular branch strictly in order of inter-se-merit, subject to the condition that change so allowed shall not exceed sanctioned strength of that branch.
(f) For a student with CGPI 9.5 or above if a vacancy does not exist, he will be permitted to change the branch provided the strength in the discipline to which the change is being sought does not exceed by 5% of the approved strength. Such seats will be supernumerary.
i) The change of branch shall be made in accordance with the above rules and shall be effected in the beginning of 2nd year (3rd semester). After this no change of branch shall be permitted.
(j) All changes of branch will be final and binding on the applicants. No student will be Permitted, under any circumstances, to refuse the change offered.